行政负责人

Head of Global Admin & Procurement Job Overview We are seeking a highly skilled and strategic Head of Admin & Procurement to oversee the administrative functions and procurement operations for our Singapore office. The ideal candidate will be responsible for managing office administration, file management, procurement processes, and visa-related activities, ensuring seamless operations and compliance with company policies and legal requirements. Key Responsibilities Office Administration: - Oversee all office administrative functions, including facilities management, office supplies, and vendor management. - Ensure the office environment is safe, productive, and conducive to employee well-being. - Coordinate office maintenance and improvements. Procurement Management: - Develop and implement effective procurement strategies for sourcing office supplies, equipment, and services. - Negotiate contracts with suppliers and service providers to ensure cost-efficiency and quality standards. - Maintain an organized system of records for all procurement transactions. - Monitor inventory levels and manage reorder processes for office supplies and equipment. Visa and Immigration Compliance: - Oversee the visa application process for employees, ensuring compliance with local labor laws and immigration regulations. - Coordinate with legal and HR teams to ensure all work permits, visas, and other documentation are processed in a timely manner. - Serve as the primary point of contact for visa-related queries and issues. File Management: - Establish and maintain organized and compliant filing systems for both physical and digital records. - Ensure timely archiving and secure disposal of sensitive documents. - Maintain up-to-date records of procurement contracts, vendor agreements, and office-related documents. Team Management & Support: - Lead and mentor a team of administrative and procurement staff, ensuring high levels of productivity and professional development. - Provide support to various departments with procurement needs, assisting in budgeting and cost forecasting. Budget & Cost Control: - Develop and manage the budget for administrative and procurement functions, ensuring cost-effective operations. - Monitor and report on expenses, identifying areas for cost savings and efficiency improvements. Stakeholder Engagement: - Build and maintain strong relationships with suppliers, service providers, and internal departments. - Collaborate with HR, Legal, and other teams to ensure smooth operations across the business. Job Requirements Education: - Bachelor’s degree in Business Administration, Supply Chain Management, or related field. - Professional certifications in procurement or office management (e.g., CIPS, ISO) are a plus. Experience: - Minimum of 10 years of experience in office administration and procurement, with at least 5 years in a leadership role. - Proven track record of managing office operations and procurement strategies in a corporate setting. Skills & Competencies: - Strong leadership and team management skills. - Excellent negotiation and vendor management skills. - Solid understanding of procurement processes, contracts, and vendor relationships. - Knowledge of visa application processes and compliance requirements in Singapore. - Exceptional organizational and multitasking abilities. - Strong communication and interpersonal skills. - Proficiency in Mandarin & English is a must. Attributes: - Proactive, detail-oriented, and able to handle multiple priorities simultaneously. - A solution-oriented mindset with the ability to think strategically and solve problems. 【工作期待】 我们正在寻找一位高技能和战略性的行政和采购总监，负责监督新加坡办公室的行政职能和采购运营。理想的候选人将负责管理办公室行政、档案管理、采购流程和与签证相关的活动，确保运营顺畅，并符合公司政策和法律要求。 【岗位职责】 1.办公室行政： 监督所有办公室行政职能，包括设施管理、办公用品和供应商管理。 确保办公环境安全、高效，并有助于员工福祉。 协调办公室维护和改进。 2.采购管理： 制定并实施有效的采购策略，采购办公用品、设备和服务。 与供应商和服务提供商谈判合同，确保成本效益和质量标准。 维护所有采购交易的有序记录系统。 监控库存水平，管理办公用品和设备的重新订购流程。 3.签证和移民合规： 监督员工的签证申请过程，确保遵守当地劳工法和